Every feature, designed to make your life easier.
From the first scope question to the final ACH transfer, EasyRFP handles every step. No spreadsheets, no missing certificates, no paper checks.
From proposal to payment, simplified.
EasyRFP handles the entire workflow so managers can focus on their communities and vendors can focus on their craft.
Guided RFP Builder
A step-by-step form builds a professional RFP with scope of work, site details, material specs, and evaluation criteria. No more confusion.
Geo-Matched Vendors
Vendors are matched by proximity and qualifications. Only credentialed professionals in your area see your RFP. No under-qualified bidders.
Credential Verification
Every vendor must provide insurance, licenses, and workers comp before they can bid. Verified once, trusted everywhere.
One-Click Payments
ACH payments built in. Accept the completed work, payment sends automatically. No invoicing, no chasing checks.
Auto-Generated Contracts
When you award a vendor, the contract writes itself from the RFP scope and bid. Both parties sign digitally. Everyone is clear.
Professional RFP Assistance
Don't know your fence-line length? Hire a local professional through the platform to visit your site and help build the RFP.
How a project moves through EasyRFP.
- Step 01
Scope it
Pick the service, drop the property address, and the guided builder fills in the questions vendors actually need answered.
- Step 02
Match it
Credential-verified, geo-matched vendors get notified. Only the ones who can do the job in your area see it.
- Step 03
Compare it
Bids land in a single dashboard. Same scope, same fields, real comparison. No more apples-to-oranges quotes.
- Step 04
Award it
Pick the vendor. The contract auto-generates from the awarded bid. Both sides sign digitally.
- Step 05
Pay it
When the work is done and accepted, ACH payment moves automatically. A flat 3.9% transaction fee on completed work is the only charge.
How the platform works, in detail.
What does an RFP look like in EasyRFP?
An RFP in EasyRFP is a structured brief, not a forty-page PDF. The guided builder walks the manager through scope of work, site details, material specs, timing windows, and the evaluation criteria the board will use to score the bids that come in. Each field is the question vendors actually need answered, written in plain language with examples and inline help text. Photos and site notes can be attached directly so the vendor sees what they are bidding on before they price the job. When the RFP is published, every credential-verified vendor in the geo-match radius sees the same structured brief and bids against the same set of fields. The result is a clean comparison view for the manager and a clear scope of work for the vendor. No more spreadsheet versions floating around, no more back-and-forth on what was actually being asked.
How does vendor matching work?
Vendor matching in EasyRFP is geographic and credential-aware, not a public marketplace race. When a manager publishes an RFP, the platform looks at the property address, the trade required, and the service radius the manager chose for that particular job. Only vendors who service that area, hold the right trade qualification, and have valid insurance, licensing, and workers comp on file see the brief in their dashboard. There is no public listing. There is no race for shared leads. Vendors who fit the job receive a notification, review the structured scope, and decide whether to bid on their own terms. The platform does not surface unqualified or out-of-area bidders to pad the numbers. The intent is a short, serious shortlist of local professionals who can actually show up and do the work, which is the only kind of bid worth comparing for community property work.
How are bids compared and awarded?
Bids are compared in a single dashboard view, not in a stack of email attachments and PDF quotes. Because every vendor bid was written against the same structured RFP fields, the manager sees price, timing, exclusions, materials, and any add-alternates lined up side by side in a single table. Credential status sits next to every vendor name so trust is verified at a glance, not asked for again separately. The manager can leave private notes, share the comparison with board members for review, and decide on the bid that fits the project best, not just the cheapest line item. When a bid is awarded, the contract auto-generates from the RFP scope and the awarded bid, both parties sign digitally, and the workflow advances forward. Losing vendors receive a notification of the outcome so nobody is left waiting on a reply that never comes.
What managers and vendors ask us most.
- How does EasyRFP source vendors?
- We onboard local vendors region-by-region, verify their insurance and certifications, and match them to HOA work in their trade.
- Can vendors submit bids electronically?
- Yes. Vendors review the RFP, sign a binding scope acknowledgment, and submit a sealed bid with their pricing and any exclusions.
- Does EasyRFP handle contracts and signatures?
- Yes. When a bid is awarded the contract auto-fills with the agreed terms and routes for e-signature via DocuSign.
- How is payment handled?
- Once both sides mark the work complete the platform releases the manager's payment via Stripe Connect, minus a per-bid platform fee.
- What trades does EasyRFP cover?
- EasyRFP supports nearly any HOA or property management vendor category, including maintenance, repairs, capital projects, professional services, and specialty trades.